Effective equipment maintenance is essential for minimizing downtime and extending the lifespan of assets. In 2025, businesses are increasingly turning to advanced software solutions to streamline maintenance tasks, boost productivity, and reduce operational costs. But what exactly is equipment maintenance software, and how can it benefit your organization? Let’s dive into the details and explore the key features and advantages of these powerful tools before we dive into the top 13 options available this year.

What is equipment maintenance software?

In industries where equipment reliability is essential, businesses rely on equipment maintenance software to ensure seamless operations. This digital solution helps organizations track, manage, and optimize asset maintenance, reducing costly downtime and improving overall efficiency. By automating routine maintenance and providing real-time insights, companies can shift from reactive to proactive maintenance strategies, ultimately extending the lifespan of their equipment.

Key functions

Modern equipment maintenance software offers a range of features, including:

• Preventive maintenance: Automates inspections and servicing schedules to prevent unexpected failures.
• Work order management: Creates, assigns, and tracks maintenance tasks, ensuring accountability.
• Asset tracking: Monitors equipment location, usage, and condition in real time.
• Inventory management: Keeps track of spare parts and supplies to prevent stock shortages.
• Condition monitoring: Uses IoT (Internet of Things) sensors and predictive analytics to detect potential issues before they occur.
• Reporting & analytics: Provides data-driven insights into costs, downtime, and overall asset performance.

Industries that use it

This software is widely used in industries that depend on efficient asset management, including manufacturing, construction, healthcare, transportation, facilities management, and energy sectors.

By implementing equipment maintenance software, businesses can reduce unplanned downtime, lower operational costs, improve compliance, and enhance workforce productivity. Whether managing a small facility or a large industrial operation, this technology is an essential tool for maximizing asset reliability and efficiency.

Here's a breakdown of The 7 Types of Maintenance (Explained).

How does equipment maintenance software work?

Equipment maintenance software operates as a centralized digital platform that streamlines maintenance tasks, improves asset reliability, and enhances operational efficiency. By integrating real-time data, automation, and predictive analytics, these systems eliminate manual tracking and optimize resource allocation. Whether used in small businesses or large industrial settings, maintenance software ensures that equipment remains in peak working condition while reducing costs and downtime.

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Core functions

• Centralized dashboard: Provides a single interface for tracking equipment status, maintenance schedules, and work orders. Managers and technicians can access real-time data from any location.
• Asset & equipment data management: Stores detailed asset records, including model details, purchase history, service logs, and warranties. Barcode and RFID (radio frequency identification) scanning streamline asset identification.
• Preventive & predictive maintenance scheduling:
  • Preventive maintenance: Automates recurring tasks based on usage, time intervals, or manufacturer guidelines.
  • Predictive maintenance: Uses IoT sensors and AI (artificial intelligence)-driven analytics to identify potential failures before they occur.
• Work order automation: Generates and assigns work orders based on priority, tracks job progress, and provides completion reports.
• Inventory & spare parts management: Monitors stock levels, auto-generates purchase orders, and ensures technicians have the necessary parts for timely repairs.
• Mobile accessibility: Many platforms offer mobile apps that allow technicians to update work orders, access manuals, and log maintenance activities from anywhere.
• Reporting & analytics: Generates detailed reports on maintenance costs, downtime, technician performance, and asset health, aiding in strategic decision-making.
• Integration with other systems: Connects with ERP (enterprise resource planning), CMMS (computerized maintenance management system), and IoT devices, ensuring seamless data flow across departments, including finance and inventory management.

By leveraging automation, real-time monitoring, and data analytics, equipment maintenance software helps businesses maintain optimal asset performance, reduce downtime, and improve operational efficiency. Whether through preventive scheduling, mobile accessibility, or predictive analytics, these platforms ensure proactive, cost-effective maintenance strategies.

Choosing the right equipment maintenance software

Selecting the right equipment maintenance software is crucial for optimizing maintenance operations, reducing downtime, and improving overall asset performance. With numerous options available, businesses must evaluate their specific needs and long-term goals to choose a solution that aligns with their requirements. Factors such as scalability, integration capabilities, and ease of use play a significant role in determining the right software.

Key considerations

• Assess business needs: Businesses should analyze the size of their operation and the complexity of their maintenance requirements. Identifying common pain points, such as frequent equipment failures, lack of visibility, or compliance challenges, helps in selecting software that directly addresses these issues.
• Consider key features: The ideal software should include preventive and predictive maintenance scheduling, work order management, asset and inventory tracking, and mobile accessibility. Integration with existing systems like ERP, CMMS, and IoT devices ensures seamless workflow management.
• Evaluate usability & user experience: An intuitive and user-friendly interface ensures smooth adoption by technicians and managers. Cloud-based and mobile-friendly options are beneficial for teams that require remote access.
• Scalability & customization: The software should be able to scale as the business grows while offering customization options for dashboards, reports, and workflows.
• Compliance & security: Ensuring that the software meets industry regulations, offers data encryption, and has user access controls is essential for maintaining security and compliance.
• Cost & ROI considerations: Businesses should compare pricing models, such as subscription-based plans or one-time licenses, and weigh the cost against potential savings from reduced downtime and optimized maintenance strategies.
• Vendor support & reputation: Researching customer reviews, case studies, and vendor responsiveness helps assess the software’s reliability. Reliable customer support, training, and regular updates are critical for long-term success.

Choosing the right equipment maintenance software requires a thorough evaluation of business needs, key features, usability, scalability, compliance, and cost. A well-chosen solution enhances efficiency, improves asset longevity, and reduces overall maintenance costs, making it a valuable investment for any organization.

Equipment maintenance software solutions

With businesses increasingly relying on digital solutions to manage maintenance operations, selecting the right equipment maintenance software can significantly impact efficiency, asset longevity, and cost savings. These software solutions help organizations automate maintenance schedules, track equipment health, manage inventory, and generate data-driven insights to optimize workflows.

The market offers a wide range of CMMS, each tailored to different industries, company sizes, and operational needs. Whether you’re looking for a solution with robust work order management, predictive maintenance capabilities, or mobile accessibility, there is software available to meet those demands.

In this section, we highlight 13 of the best equipment maintenance software solutions in 2025, outlining their key features, additional functionalities, and pricing options to help businesses make informed decisions.

Our Picks: At A Glance

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And now we move to the software themselves:

1. FieldEx

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FieldEx is a powerful equipment maintenance software designed to help businesses streamline their maintenance operations. With a strong focus on automation and real-time updates, FieldEx ensures that organizations can efficiently manage their assets, schedule preventive maintenance, and minimize downtime. This platform is particularly beneficial for industries that rely on heavy machinery, fleets, construction and industrial equipment, offering a comprehensive suite of features to optimize maintenance workflows.

Key features

• Preventive Maintenance Scheduling: Automates routine maintenance tasks, reducing the risk of unexpected equipment failures.
• Work Order Management: Allows managers to create, assign, and track maintenance tasks, ensuring efficient technician workflows.
• Asset & Equipment Management: Keeps detailed records of each asset, including purchase date, service history, and warranty details for better asset lifecycle management.
• Inventory Management: Tracks spare parts and supplies, providing alerts for low stock levels to prevent shortages.
• Real-Time Updates: Provides live updates on maintenance activities and asset status, ensuring teams have up-to-date information.

Additional features

• Smart Task Assignment: Uses automation to assign work orders based on technician availability, location, and expertise.
• CRM (Customer Relationship Management): Helps manage customer interactions, service requests, and sales orders.
• Digital Signatures: Reduces paperwork by allowing customers to approve work orders electronically.
• Mobile Accessibility: Technicians can access work orders, update tasks, and communicate in real-time using the mobile app.
• Reporting & Analytics: Offers insights into maintenance costs, downtime trends, and technician performance.

Pricing

FieldEx provides a standard plan at $50 per user per month, billed annually, with a minimum requirement of 10 user licenses. Additional modules, such as Asset & Inventory and Helpdesk & SLA, are available at $12.50 per user per month each, also billed annually.

FieldEx is an excellent choice for businesses seeking a feature-rich, automated maintenance solution that offers real-time monitoring and seamless task management. With strong inventory tracking, CRM capabilities, and mobile accessibility, it enables organizations to optimize maintenance processes while improving efficiency and reducing downtime.

2. Fiix

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Fiix is a cloud-based CMMS designed to help businesses streamline their maintenance operations. With a strong focus on automation, asset tracking, and mobile accessibility, Fiix allows organizations to improve efficiency, reduce downtime, and extend equipment lifespan. Its AI-driven capabilities and integration options make it a powerful choice for companies looking to transition from reactive to predictive maintenance strategies.

Key features

• Work order management enables businesses to create, assign, and track work orders seamlessly, ensuring maintenance operations remain organized and efficient.
• Preventive maintenance scheduling automates maintenance tasks based on predefined schedules, meter readings, or event-based triggers, reducing unexpected equipment failures.
• Asset management allows businesses to build detailed asset hierarchies, track service history, and monitor asset performance in real time.
• Inventory management helps track parts and supplies, ensuring minimum stock levels are maintained and alerting teams when restocking is necessary.
• Mobile access provides technicians with the ability to manage work orders, update maintenance logs, and view instructions from anywhere, even in offline mode.

Additional features

• AI-powered insights leverage Fiix Foresight to analyze maintenance data, detect trends, and offer predictive analytics for proactive decision-making.
• Integration capabilities allow businesses to connect Fiix with ERP systems, IoT devices, and condition monitoring tools for a seamless maintenance workflow.
• Customizable dashboards and reports enable teams to tailor key performance indicators, track maintenance costs, and optimize maintenance strategies based on real-time data.

Pricing

Fiix offers multiple pricing plans to cater to different business needs:

• Free plan – $0 per month, includes 25 active preventive maintenance tasks, unlimited service requests, work orders, asset management, and access to the mobile app.
• Basic plan – $45 per user per month, includes all free plan features plus unlimited preventive maintenance tasks, reporting, resource-based scheduling, user certification tracking, and access to email and phone support.
• Professional plan – $75 per user per month, includes all basic plan features plus multi-site management, Fiix Foresight, purchasing and RFQs, nested preventive maintenance tasks, multi-asset work orders, advanced notifications, and custom analytics and reports.
• Enterprise plan – Custom pricing, includes all professional plan features plus failure codes, a customizable interface, customized workflows, Fiix Integration Hub, custom API integrations, e-signatures, audit trail, and single sign-on.

Discounts are available for annual billing.

Fiix is a feature-rich CMMS platform ideal for businesses seeking automation, AI-driven insights, and scalable maintenance solutions. Its user-friendly interface, integration capabilities, and predictive analytics make it a valuable tool for optimizing asset performance and minimizing operational disruptions.

3. eMaint

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eMaint is a robust CMMS designed to help organizations streamline their maintenance processes, reduce downtime, and improve asset performance. With its scalable features and customizable workflows, eMaint is suitable for businesses of all sizes, from small teams to large enterprises. It offers a range of tools for preventive maintenance, asset tracking, inventory management, and mobile accessibility, ensuring that maintenance teams can efficiently manage work orders and keep equipment running smoothly.

Key features

• Work order management enables businesses to create, assign, and track maintenance tasks efficiently, ensuring timely completion and improved technician productivity.
• Preventive maintenance scheduling automates maintenance routines based on time, usage, or equipment condition, reducing unexpected failures.
• Asset management allows businesses to store and track detailed records of assets, including service history, warranties, and performance data.
• Inventory management ensures spare parts are available when needed by tracking stock levels, setting reorder points, and managing suppliers.
• Mobile access provides technicians with on-the-go access to work orders, asset details, and maintenance records via mobile devices.

Additional features

• Interactive image mapping allows users to visualize facility layouts and asset locations, making it easier to navigate and identify issues.
• Advanced reporting and analytics offer customizable reports to monitor maintenance costs, asset reliability, and technician performance.
• Integration capabilities enable seamless connections with ERP systems, condition monitoring tools, and other enterprise software.
• User customization allows organizations to tailor dashboards, fields, and workflows to match their specific operational needs.

Pricing

eMaint offers three pricing tiers to accommodate different business needs:

• Team plan – $69 per user per month, with a minimum of three users. Includes standard CMMS features such as work order management, asset management, preventive maintenance scheduling, and parts inventory management. It also provides unlimited helpdesk support, software updates, and mobile access.
• Professional plan – $85 per user per month, also requiring a minimum of three users. Includes all features in the team plan, plus advanced functionalities such as interactive image mapping, automated workflows, and a sandbox staging account.
• Enterprise plan – $120 per user per month, designed for larger teams with five or more users. Includes all professional plan features, along with unlimited work request user logins, access to the web API, a multi-site toolkit, single sign-on, and discounts for the Xcelerate conference.

A free trial is available for businesses to explore eMaint before committing to a plan.

eMaint is a flexible and scalable CMMS solution that offers a combination of automation, real-time tracking, and customization. Its advanced reporting, integration capabilities, and mobile accessibility make it an excellent choice for organizations looking to improve maintenance efficiency, enhance asset reliability, and streamline their workflows.

4. Maintenance Connection

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Maintenance Connection is a powerful CMMS designed to help businesses manage their maintenance operations efficiently. With a strong focus on work order automation, asset tracking, and preventive maintenance, this platform is well-suited for industries that require reliable equipment performance and streamlined maintenance workflows. Its integration capabilities and mobile access make it an excellent choice for organizations looking to modernize their maintenance management processes.

Key features

• Work order management simplifies maintenance operations by facilitating the creation, assignment, and tracking of work orders, ensuring tasks are completed on time.
• Preventive maintenance scheduling automates maintenance routines based on time, equipment usage, or condition, reducing unexpected failures and extending asset lifespan.
• Asset management provides a centralized system to store comprehensive asset records, including service history, warranties, and performance data.
• Inventory management ensures spare parts and supplies are readily available by monitoring stock levels, setting reorder points, and managing suppliers.
• Mobile access allows technicians to access work orders, update tasks, and manage inventory directly from their mobile devices.

Additional features

• Reporting and analytics generate customizable reports to track maintenance performance, analyze costs, and improve asset reliability.
• Integration capabilities enable seamless connections with ERP systems, condition monitoring tools, and other enterprise software.
• User customization allows businesses to tailor dashboards, fields, and workflows to meet their specific operational requirements.

Pricing

Maintenance Connection offers flexible pricing plans based on business needs:

• Professional plan – $110 per user per month, with a minimum of three users. This plan includes core CMMS features such as work order management, asset management, preventive maintenance scheduling, and inventory tracking.
• Mobile add-on – $58 per user per month. This feature provides mobile access, enabling technicians to manage work orders, assets, and inventory remotely.
• Enterprise plan – Custom pricing for organizations with five or more users. This plan offers multi-site capabilities, advanced reporting and dashboards, and scalable infrastructure to support large operations.

A free trial is available for businesses to explore Maintenance Connection before making a commitment.

Maintenance Connection is certainly a top pick for businesses seeking a robust CMMS solution with strong work order management, asset tracking, and integration capabilities. Its customization options, mobile accessibility, and advanced reporting tools make it a valuable asset for organizations aiming to improve maintenance efficiency and asset reliability.

5. MPulse

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MPulse is a versatile CMMS that helps businesses optimize maintenance operations, track assets, and improve efficiency. Designed to support both preventive and condition-based maintenance, MPulse is an ideal solution for organizations seeking a scalable and customizable maintenance platform. With features that streamline work order management, asset tracking, and inventory control, MPulse ensures that maintenance teams can manage operations effectively while minimizing downtime.

Key features

• Work order management enables the creation, assignment, and tracking of maintenance tasks, improving efficiency and technician coordination.
• Preventive maintenance scheduling automates service schedules based on time, equipment usage, or condition, reducing unexpected breakdowns.
• Asset management maintains detailed records of assets, including purchase history, warranties, service logs, and performance tracking.
• Inventory management ensures that spare parts and supplies are properly monitored, with automated reorder alerts to prevent shortages.
• Mobile access provides a mobile application that allows technicians to update work orders, track asset conditions, and view maintenance schedules from anywhere.

Additional features

• Condition-based maintenance uses real-time asset performance data to trigger maintenance tasks when specific conditions are met, improving efficiency.
• Asset lifecycle tracking enables businesses to monitor assets from acquisition to disposal, offering insights into performance and cost-effectiveness.
• Advanced customization allows users to tailor dashboards, reports, and workflows to fit their organization’s specific maintenance processes.
• Integration capabilities connect MPulse with ERP systems, condition monitoring tools, and other enterprise software, creating a seamless maintenance ecosystem.

Pricing

MPulse offers multiple pricing plans to suit different business needs:

• Professional edition – Starts at $49 per user per month. Includes core CMMS features such as work order management, preventive maintenance scheduling, asset management, and inventory tracking.
• Advanced edition – Custom pricing. Includes all professional edition features plus advanced customization, asset lifecycle tracking, condition-based maintenance, and role-based access control.
• Enterprise edition – Custom pricing. Includes all advanced edition features plus DataLink integration adapter, personnel qualification tracking, resource leveling, and single sign-on (SSO).

A free trial is available for users to explore MPulse before committing to a plan.

MPulse is a powerful and scalable CMMS that offers businesses advanced asset tracking, condition-based maintenance, and customizable workflows. Its ability to integrate with other enterprise systems, combined with strong reporting and mobile accessibility, makes it an excellent choice for organizations looking to enhance maintenance efficiency and asset performance.

6. WhipAround

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WhipAround is a cloud-based fleet maintenance and inspection software designed to help businesses manage vehicle and equipment maintenance efficiently. With a strong focus on digital inspections, preventive maintenance, and defect tracking, WhipAround is particularly useful for industries that rely on fleet management, construction equipment, and heavy machinery. Its mobile accessibility, fuel tracking, and automated service scheduling ensure that businesses can keep their assets in peak condition while maintaining compliance with safety regulations.

Key features

• Preventive maintenance scheduling automates maintenance tasks based on time, mileage, or usage, reducing the risk of unexpected breakdowns.
• Work order management allows managers to create, assign, and track work orders to ensure timely repairs and maintenance.
• Parts and inventory management monitors spare parts, sets reorder alerts, and manages supplier relationships to prevent stock shortages.
• Service history tracking maintains detailed records of all maintenance activities, providing valuable insights for performance analysis and compliance tracking.
• Defect management enables real-time reporting and tracking of equipment defects, ensuring that safety and maintenance issues are addressed quickly.

Additional features

• Digital inspections allow users to create customizable inspection forms for vehicles, equipment, and assets, ensuring thorough assessments.
• Fuel management tracks fuel usage in real time, helping businesses monitor costs and improve efficiency.
• Driver and asset profiles store detailed information on fleet vehicles, equipment, and drivers, centralizing key data for quick access.
• Mobile access provides iOS and Android apps, allowing users to conduct inspections, report defects, and update maintenance logs on the go.
• Dashboards and reporting offer customizable data visualizations, enabling businesses to track key performance indicators and maintenance metrics effectively.

Pricing

WhipAround offers multiple pricing plans to fit different business needs:

• Basic plan – Free, includes support for one asset and one user, along with features such as fuel management, defect tracking, inspection compliance, and document storage.
• Standard plan – $5 per asset per month, includes all basic plan features plus support for up to 250 assets, unlimited users, asset profiles, teams, customizable forms and templates, dashboards and reporting, integrations, and custom role permissions.
• Pro plan – $9 per asset per month, includes all standard plan features plus maintenance scheduling, service history, cost and time tracking, parts and inventory management, mechanic profiles, vendor management, barcode scanning for inspections, purchase orders, and single sign-on (SSO) security.
• Fixed unlimited plan – Custom pricing, includes all pro plan features with unlimited assets, unlimited users, unlimited reporting access, full API access, unlimited document storage, and enhanced security with SSO.

A free trial is available for businesses to test WhipAround’s features before making a purchase.

WhipAround is a user-friendly and feature-rich fleet maintenance platform that helps businesses improve asset reliability, streamline inspections, and maintain compliance. Its mobile capabilities, real-time defect tracking, and fuel management tools make it an excellent choice for companies looking to optimize fleet maintenance and reduce operational costs.

7. Facilio

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Facilio is an AI-driven facilities and maintenance management platform designed to help businesses optimize building operations, automate maintenance workflows, and enhance asset performance. By IoT technology, predictive analytics, and real-time data monitoring, Facilio offers a cutting-edge solution for smart facility management. It is particularly well-suited for industries that require centralized maintenance tracking, energy management, and vendor coordination across multiple sites.

Key features

• Work order management streamlines maintenance processes by enabling businesses to create, assign, and track work orders efficiently.
• Preventive maintenance scheduling automates maintenance routines based on time, usage, or asset condition, minimizing unexpected breakdowns.
• Asset management maintains a comprehensive database of assets, including purchase details, service records, warranty status, and real-time performance metrics.
• Inventory management ensures spare parts availability by tracking stock levels, setting reorder alerts, and managing supplier relationships.
• Mobile access allows maintenance teams to update work orders, access asset history, and track maintenance activities from anywhere.

Additional features

• IoT integration enables real-time equipment monitoring and predictive maintenance, reducing downtime and enhancing operational efficiency.
• Energy management tracks energy consumption patterns, identifies inefficiencies, and helps businesses implement energy-saving strategies.
• Vendor management centralizes vendor information, tracks contract performance, and streamlines procurement processes for maintenance-related services.
• Customizable dashboards and reports provide real-time insights into maintenance KPIs, asset health, and operational costs, allowing businesses to make data-driven decisions.

Pricing

Facilio offers custom pricing based on factors such as the number of users, portfolio size, training sessions, and integration requirements. As a reference, the basic plan starts at approximately $10,000 per year. Businesses can contact Facilio directly for a tailored pricing quote based on their specific needs.

Facilio is an advanced, AI-powered maintenance and facility management solution that helps businesses streamline maintenance, improve energy efficiency, and enhance vendor collaboration. Its strong IoT integration, predictive maintenance capabilities, and real-time data insights make it a top choice for companies looking to modernize facility management and optimize asset performance.

8. UpKeep

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UpKeep is a modern, mobile-first CMMS designed to help businesses streamline work orders, track assets, and manage preventive maintenance. With its intuitive interface, mobile accessibility, and real-time updates, UpKeep enables maintenance teams to stay organized and efficient, whether working from a desktop or in the field. It is particularly well-suited for manufacturing, facilities management, and fleet maintenance, offering a flexible solution to improve maintenance workflows and asset reliability.

Key features

• Work order management allows businesses to create, assign, and track work orders efficiently, ensuring maintenance tasks are completed on time.
• Preventive maintenance scheduling automates recurring maintenance based on time, usage, or condition, helping businesses reduce equipment failures.
• Asset management keeps detailed records of asset history, warranties, service logs, and performance metrics, improving asset lifecycle management.
• Inventory management enables businesses to track spare parts, set reorder points, and manage suppliers, ensuring that necessary parts are always available.
• Mobile access allows maintenance teams to update work orders, log maintenance activities, and access asset information directly from their mobile devices.

Additional features

• Barcode scanning simplifies asset and inventory identification, reducing errors and improving tracking accuracy.
• Customizable checklists enable businesses to standardize maintenance procedures and inspections, ensuring consistency across teams.
• Time and cost tracking helps organizations monitor labor hours and maintenance expenses, improving budgeting and resource allocation.
• Advanced reporting and analytics provide data-driven insights into maintenance performance, downtime, and asset reliability, helping teams optimize maintenance strategies.
• Integration capabilities allow UpKeep to connect with ERP systems, condition monitoring tools, and other enterprise software, streamlining workflows across departments.

Pricing

UpKeep offers several pricing tiers to accommodate different business needs:

• Lite plan – $20 per user per month. Includes unlimited work orders, recurring work orders, custom tasks, unlimited request user licenses, asset management, and 24/7 support via phone, email, and chat.
• Starter plan – $45 per user per month. Includes all Lite plan features plus preventive maintenance optimization, custom checklists, inventory management, time and manpower tracking, and 30-day analytics and reporting.
• Professional plan – $75 per user per month. Includes all Starter plan features plus multiple inventory lines, signature capture, customizable request portal, mobile offline mode, and advanced analytics and reporting.
• Business Plus plan – Custom pricing. Includes all Professional plan features plus workflow automation, downtime tracking, reliability tracking, purchase order management, multi-site module support, API access, custom integrations, customizable dashboards, custom roles, and single sign-on (SSO) security.

A free trial is available, allowing businesses to test UpKeep’s features before committing to a plan.

UpKeep is an intuitive and mobile-friendly CMMS that helps businesses improve maintenance efficiency, track assets, and reduce downtime. With its barcode scanning, advanced analytics, and strong integration capabilities, it is an excellent choice for companies looking to modernize their maintenance operations and optimize resource management.

9. Hippo CMMS (now Eptura.com)

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Hippo CMMS is a user-friendly, cloud-based CMMS designed to simplify maintenance operations for businesses of all sizes. With its intuitive interface, customizable workflows, and strong asset tracking capabilities, Hippo CMMS is ideal for organizations looking to streamline work order management, improve preventive maintenance, and enhance overall operational efficiency. It is widely used across industries such as manufacturing, healthcare, education, and facility management.

Key features

• Work order management streamlines maintenance operations by allowing teams to create, assign, and track work orders, ensuring timely task completion.
• Preventive maintenance scheduling automates maintenance tasks based on time, usage, or condition, reducing unexpected equipment failures.
• Asset management maintains comprehensive records of assets, including service history, warranties, and performance metrics, to improve asset longevity.
• Inventory management ensures spare parts availability by monitoring stock levels, setting reorder alerts, and managing suppliers.
• Mobile access provides maintenance teams with an on-the-go solution to update work orders, track asset conditions, and access maintenance history.

Additional features

• Interactive floor plans allow businesses to visualize facility layouts and track asset locations, making it easier to navigate maintenance needs.
• Maintenance request portal enables non-technical staff to submit service requests, improving communication and response times.
• Reporting and analytics generate customizable reports to analyze maintenance costs, asset reliability, and technician performance.
• Integration capabilities allow seamless connectivity with ERP systems, condition monitoring tools, and other enterprise software.

Pricing

Hippo CMMS offers multiple pricing plans tailored to different organizational needs:

• Hippo Starter – $35 per user per month. Includes basic maintenance management features suitable for small organizations.
• Hippo Plus – $55 per user per month. Offers additional functionalities such as advanced reporting and enhanced support options.
• Hippo Pro – $75 per user per month. Provides comprehensive features, including full asset management, preventive maintenance scheduling, and priority support.

A free trial is available, allowing businesses to explore Hippo CMMS’s features before committing.

Hippo CMMS is a cost-effective and easy-to-use maintenance solution that helps businesses manage work orders, track assets, and automate preventive maintenance. With interactive floor plans, a maintenance request portal, and strong integration capabilities, it is an excellent choice for organizations seeking to improve maintenance efficiency and extend asset lifespan.

10. Limble CMMS

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Limble CMMS is a modern, cloud-based CMMS designed to help businesses streamline maintenance workflows, track assets, and reduce downtime. With an intuitive interface, mobile accessibility, and automation-driven features, Limble CMMS empowers maintenance teams to be more efficient while keeping equipment in peak condition. Its customizable dashboards, advanced reporting, and integration capabilities make it an excellent solution for businesses of all sizes.

Key features

• Work order management simplifies task assignments by enabling users to create, assign, and track work orders with real-time updates.
• Preventive maintenance scheduling automates recurring maintenance tasks based on time, usage, or condition, reducing unexpected equipment failures.
• Asset management maintains detailed records of assets, including purchase details, warranties, service history, and performance data.
• Inventory management helps track spare parts inventory, set reorder points, and manage suppliers to ensure technicians always have the right parts.
• Mobile access allows technicians to update work orders, access asset information, and track maintenance activities from the field.

Additional features

• Barcode and QR code scanning enables quick identification of assets and inventory items, reducing errors and improving tracking.
• Customizable dashboards provide real-time KPIs and maintenance metrics, allowing teams to monitor performance effectively.
• Time and cost tracking helps businesses analyze labor hours, maintenance expenses, and resource allocation for better budgeting.
• Advanced reporting and analytics generate detailed reports to optimize maintenance strategies, reduce downtime, and improve asset reliability.
• Integration capabilities allow Limble CMMS to connect with ERP systems, condition monitoring tools, and other enterprise software for seamless operations.

Pricing

Limble CMMS offers several pricing tiers to suit different organizational needs:

• Basic plan – Free. Includes unlimited work orders with attached images, unlimited work requesters, real-time communication, 4 active recurring work orders, 2 work orders with attached procedures, 1 month of advanced analytics, unlimited assets and custom fields, and work request photo capture and markup.
• Standard plan – $33 per user per month. Includes all Basic features plus unlimited recurring work orders, 3 work orders with attached procedures, 3 months of advanced analytics, unlimited work requests, unlimited custom dashboards, downtime reporting (MTBF, MTTR), and start procedure on demand.
• Premium+ plan – $79 per user per month. Includes all Standard features plus unlimited work orders with attached procedures, unlimited advanced analytics, meter and threshold-based scheduling, parts inventory management, vendor and purchase order management, time and cost tracking, open REST API access, request portal customization, workflow automation, and a dedicated success manager.
• Enterprise plan – Custom pricing. Includes all Premium+ features plus custom escalation notifications, custom roles and approval processes, IoT sensor integrations, advanced controls and SSO, multi-location tools and reporting, advanced integrations, AI-powered duplicate checks, and inventory cycle counts.

A free trial is available, allowing businesses to explore Limble CMMS before committing to a plan.

Limble CMMS is a feature-rich, scalable maintenance solution that helps businesses improve asset reliability, automate preventive maintenance, and optimize maintenance costs. With barcode scanning, mobile accessibility, advanced reporting, and strong integration capabilities, Limble CMMS is an excellent choice for companies looking to modernize their maintenance operations and enhance overall efficiency.

11. SafetyCulture (formerly iAuditor)

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SafetyCulture, previously known as iAuditor, is a comprehensive inspection and maintenance management platform designed to help businesses improve safety, compliance, and operational efficiency. With strong inspection, issue tracking, and reporting features, SafetyCulture is ideal for industries that require regular audits, asset monitoring, and corrective action tracking. Its mobile-friendly interface and integration capabilities make it a powerful solution for businesses focused on risk mitigation and preventive maintenance.

Key features

• Inspection management allows businesses to create and conduct digital inspections using customizable checklists, ensuring consistency in maintenance and safety assessments.
• Issue reporting enables team members to report problems in real-time, allowing quick identification and resolution of maintenance or safety concerns.
• Action management helps businesses assign and track corrective actions resulting from inspections or reported issues, ensuring accountability.
• Asset management provides tools to monitor maintenance schedules, track asset conditions, and optimize asset longevity.
• Analytics and reporting generate comprehensive insights into operational performance, helping businesses make data-driven decisions.

Additional features

• Training management enables companies to create, assign, and track training programs, ensuring employees meet compliance and safety requirements.
• Communication tools such as ‘Heads Up’ notifications allow businesses to send messages and updates to teams, improving communication and awareness.
• Integration capabilities allow SafetyCulture to connect with external tools such as Salesforce, Slack, and Power BI, streamlining data sharing and enhancing workflow efficiency.

Pricing

SafetyCulture offers multiple pricing plans to fit different business needs:

• Free plan – Best for small teams. Includes up to 10 team members, 5 GB of data storage, and essential features such as digitizing processes, inspections, and task management.
• Premium plan – $29 per user per month (billed monthly) or $24 per user per month (billed annually). Includes unlimited team members, 500 GB of data storage, advanced analytics, integrations, Single Sign-On (SSO), and advanced permissions and access management.
• Enterprise plan – Custom pricing. Designed for large organizations needing scalable solutions, offering all Premium features plus additional support and tailored services.

SafetyCulture also provides flexible seat options:

• Full seat – Offers complete access for admins and teams.
• Lite seat – $6 per seat per month (billed monthly) or $5 per seat per month (billed annually). Allows additional team members to collaborate, conduct inspections, view reports, report issues, complete tasks, and receive communications.

A free trial is available for businesses to explore SafetyCulture’s features before making a commitment.

SafetyCulture is an effective solution for businesses seeking to improve safety, compliance, and maintenance efficiency. With its powerful inspection tools, real-time issue tracking, and integration capabilities, it is an excellent choice for organizations looking to enhance risk management and streamline maintenance processes.

12. eWorkOrders CMMS

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eWorkOrders CMMS is a cloud-based maintenance management system designed to help businesses streamline work order processes, track assets, and improve operational efficiency. With a strong focus on preventive maintenance, asset lifecycle management, and mobile accessibility, eWorkOrders CMMS provides an intuitive and scalable solution for organizations of all sizes. Its customizable reporting, GIS (Geographic Information Systemtracking), and document management features make it particularly useful for industries that require detailed asset tracking and compliance management.

Key features

• Work order management enables teams to create, assign, and track work orders, ensuring timely task completion and accountability.
• Preventive maintenance scheduling automates recurring maintenance tasks, reducing equipment failures and extending asset lifespan.
• Asset management provides tools to track asset history, lifecycle status, and performance metrics, improving decision-making.
• Inventory management allows businesses to monitor spare parts inventory, set reorder alerts, and manage supplier relationships.
• Mobile access offers technicians the ability to update work orders, log maintenance activities, and access asset information from anywhere.

Additional features

• Service request portal provides a user-friendly interface for employees to submit maintenance requests, improving communication and response times.
• Document management enables teams to store and associate manuals, warranties, and maintenance records with corresponding assets and work orders.
• Reporting and dashboards offer customizable reports and visual dashboards, allowing businesses to analyze maintenance costs, asset reliability, and performance trends.
• GIS tracking incorporates GIS capabilities to visualize asset locations and work orders on interactive maps, enhancing navigation and asset monitoring.

Pricing

eWorkOrders CMMS provides flexible pricing plans tailored to different business needs:

• Basic bundle – $29 per user per month. Includes core maintenance management features suitable for small businesses.
• Basic bundle plus – $39 per user per month. Offers additional functionalities beyond the Basic Bundle for growing businesses.
• Enterprise – $49 per user per month. Designed for larger organizations, this plan includes comprehensive features and expanded functionality.

A free trial is currently unavailable.

eWorkOrders CMMS is a versatile and scalable maintenance management solution that helps businesses streamline workflows, reduce equipment downtime, and enhance asset tracking. With GIS mapping, document management, and detailed reporting capabilities, it is an excellent choice for organizations looking to improve maintenance efficiency and gain better visibility into their assets.

13. MaintainX

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MaintainX is a mobile-first computerized maintenance management system (CMMS) designed to help businesses streamline work order management, preventive maintenance, and asset tracking. With a focus on real-time communication, automation, and ease of use, MaintainX enables maintenance teams to collaborate efficiently while ensuring equipment reliability. Its customizable workflows, advanced analytics, and integration capabilities make it an excellent choice for businesses looking to digitize their maintenance operations and improve efficiency.

Key features

• Work order management allows teams to create, assign, and track work orders, ensuring that maintenance tasks are completed on time.
• Preventive maintenance scheduling automates recurring maintenance activities based on time, usage, or asset condition, reducing unplanned downtime.
• Asset management keeps detailed records of assets, including purchase history, warranties, service logs, and performance data.
• Inventory management ensures that spare parts and supplies are monitored, reordered when necessary, and properly allocated.
• Mobile access allows technicians to update work orders, log maintenance tasks, and access asset data from anywhere using the MaintainX mobile app.

Additional features

• Real-time messaging enables instant communication between team members, improving collaboration and reducing response times.
• Customizable checklists and forms allow businesses to standardize maintenance procedures and inspections for consistency and compliance.
• Time and cost tracking helps companies monitor labor hours, expenses, and maintenance costs for better budgeting and resource allocation.
• Advanced reporting and analytics generate insights into maintenance performance, asset reliability, and operational costs, allowing data-driven decision-making.
• Integration capabilities allow MaintainX to connect with ERP systems, condition monitoring tools, and other enterprise software, streamlining workflows.

Pricing

MaintainX offers multiple pricing plans to suit different business needs:

• Basic plan – Free. Includes unlimited work orders, unlimited procedures, unlimited requester users, real-time messaging, 2 work orders with attached procedures, 2 active repeating work orders, and 1-month access to advanced analytics.
• Essential plan – $16 per user per month (billed annually). Includes all Basic features plus unlimited work orders with attached images, unlimited repeating work orders, 3 work orders with attached procedures, and 3-month access to advanced analytics.
• Premium plan – $49 per user per month (billed annually). Includes all Essential features plus unlimited work orders with attached procedures, unlimited access to advanced analytics, meter-based maintenance, parts inventory management, purchase order management, time and cost tracking, open REST API access, and a dedicated account manager.
• Enterprise plan – Custom pricing. Includes all Premium features plus asset health insights, resource planning, escalation protocols, custom permissions, IoT sensor integrations, advanced security (SSO), multi-site management tools, and global inventory tracking.

A free trial is available for businesses to explore MaintainX’s features before committing.

MaintainX is a user-friendly, mobile-centric CMMS that helps businesses optimize maintenance workflows, improve communication, and enhance asset management. With real-time messaging, customizable checklists, and strong integration capabilities, it is an excellent choice for companies seeking to modernize their maintenance operations and boost overall efficiency.

The importance of equipment maintenance systems

Minimizes downtime and disruptions

A well-implemented equipment maintenance system helps businesses reduce unexpected breakdowns and costly downtime by ensuring regular servicing and early detection of potential failures. By scheduling maintenance in advance, companies can keep equipment operational and avoid unplanned disruptions that can impact productivity and revenue.

Extends equipment lifespan

Proper maintenance practices prevent excessive wear and tear on machinery and equipment, significantly prolonging their lifespan. By keeping assets in optimal condition, businesses can maximize their return on investment and delay costly replacements.

Enhances workplace safety

Poorly maintained equipment can lead to serious accidents, malfunctions, or injuries in the workplace. Routine maintenance ensures that machinery operates safely and efficiently, reducing risks to employees and helping businesses comply with safety regulations and industry standards.

Improves operational efficiency

Preventive maintenance helps minimize emergency repairs, allowing maintenance teams to focus on planned, strategic upkeep rather than constantly responding to unexpected failures. This ensures that assets operate at peak performance, improving overall productivity.

Reduces costs

Investing in a maintenance system is more cost-effective than dealing with expensive emergency repairs. Proactive maintenance also helps businesses lower energy consumption by ensuring equipment runs efficiently, reducing unnecessary power usage and operational costs.

Enhances compliance and documentation

Maintenance systems help organizations track service records, inspections, and maintenance logs, ensuring compliance with regulatory requirements. By using digital documentation, businesses can reduce paperwork, improve audit readiness, and maintain accurate records for safety and quality control.

Supports data-driven decision-making

Modern maintenance software collects valuable performance data that allows managers to optimize schedules, resource allocation, and equipment usage. Advanced predictive analytics can even detect early warning signs of potential failures, enabling proactive maintenance that further reduces costs and downtime.

Top Benefits of Equipment Maintenance Software

• Automates maintenance scheduling: Equipment maintenance software eliminates the need for manual tracking by setting up automated preventive maintenance schedules based on time, usage, or equipment condition. This not only reduces human error but also ensures that maintenance tasks are completed on time, preventing small issues from turning into major failures.
• Reduces equipment downtime: By detecting potential problems before they escalate, maintenance software helps businesses minimize unexpected breakdowns. Keeping assets in optimal working condition reduces costly repairs and production delays, ultimately improving overall uptime and efficiency.
• Improves asset longevity: Regular maintenance ensures that equipment operates efficiently for a longer period, reducing the need for premature replacements. Maintenance software helps businesses track service history and warranty details, ensuring timely repairs and avoiding unnecessary expenses on new equipment.
• Enhances productivity & efficiency: Work order management features ensure that technicians receive clear instructions and access to necessary parts, reducing delays. By automating reporting, inventory tracking, and compliance management, businesses can streamline administrative tasks and improve workforce productivity.
• Optimizes inventory & spare parts management: Maintenance software helps track spare parts usage and triggers automated reorder notifications, preventing stock shortages. Additionally, it reduces unnecessary inventory costs by ensuring that only the required stock levels are maintained.
• Ensures compliance & safety: Keeping detailed records of inspections, service history, and regulatory compliance ensures that businesses meet industry safety standards. This helps reduce liability risks and potential fines while improving workplace safety.
• Provides data-driven Insights: Maintenance software generates detailed reports on maintenance costs, asset performance, and technician productivity, enabling businesses to make informed decisions. Predictive analytics can also anticipate potential failures, allowing for proactive maintenance planning that reduces long-term costs.
• Facilitates mobile & remote access: Mobile-friendly maintenance solutions allow technicians to update work orders, track inventory, and access asset data in real time, even while on-site or in the field. This supports better collaboration and faster response times, keeping maintenance operations running smoothly.

Wrapping Up

Equipment maintenance software has become an indispensable tool for businesses that rely on assets and machinery for daily operations. By automating maintenance tasks, improving efficiency, and reducing unexpected failures, these systems help organizations save time and money while ensuring equipment remains reliable and operational.

The right software can significantly enhance productivity, safety, and compliance, making it a worthwhile investment for companies across various industries. With features ranging from work order automation to predictive analytics, modern maintenance solutions empower teams to make data-driven decisions that optimize asset performance and extend equipment lifespan.

With numerous options available, businesses must carefully evaluate their needs and select a solution that aligns with their goals, scalability, and budget. Whether a company requires basic preventive maintenance scheduling or a comprehensive CMMS platform, choosing the right tool can have a lasting impact on operational success.

As technology continues to advance, maintenance management systems will integrate AI, IoT, and automation, creating smarter and more efficient workflows. Implementing a robust maintenance software solution today ensures that businesses stay ahead of potential challenges and maintain a competitive edge in an increasingly digital landscape.

Related reads:

• How to Start An Equipment Rental Business (Step-by-Step Guide)‍
• 15 Field Service Management Best Practices in 2025
• CMMS Certification: Unlocking the Potential of Maintenance Management
• Performance Evaluation for Maintenance Technician (2025 Guide)
• EAM vs CMMS: Differences and Similarities