Coffee Machine Maintenance Software

A software that understands your coffee machine business

Running a coffee machine business is no easy task. That’s why we built FieldEx, a CMMS designed specifically for the coffee machine industry.

OVERVIEW

Your coffee machine business future

Running a coffee machine business is no easy task, there is lots of hidden cost involved that will hurt your overall business revenue, if this sounds like you... watch this video and try FieldEx today.

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Make the change today, click the button below to talk to one of our experts.

Hidden cost your coffee machine business face

These are what makes a strong case for why a CMMS is essential for coffee machine businesses.

This challenges results in great losses in potential revenue

$100,000

Loss from a coffee machine provider that makes $1M in revenue

80%

Customers switch brands due to poor customer experience

Reactive Maintenance

Machines frequently break down due to a lack of scheduled servicing, increasing customer downtime.

Disorganized Asset Management

No centralized system for tracking resulting in misplaced equipment and stock shortages.

Poor Coordination Between Teams

Sales teams overpromise without checking technician availability.

Rental & Leasing Challenges

Untracked rental periods, lost loaner machines, and inefficient return inspections.

Inefficient Field Service

Manual technician assignments and lack of real-time tracking delay service responses.

Slow & Inefficient Sales Process

Manual quoting, rental agreements, and unverified machine availability lead to lost opportunities and double bookings.

Compliance & Safety Risks

Missed safety checks, no audit trails, and unstructured risk assessments lead to regulatory and liability concerns.

Lack of Communication & Reporting

Missed maintenance reminders, invoicing errors, and untracked support requests cause confusion and dissatisfaction.

We understand your daily grind

How we do it in FieldEx

Watch the quick demos below to have a picture on how to implement them to your business

Processes

We created FieldEx for you

New business opportunities brewing

Growth is great, but handling rental inquiries can quickly become chaotic. Paperwork piles up, follow-ups get missed, and key details slip through the cracks.

Our system seamlessly integrates with your CRM
Turning inquiries into properly tracked orders & contracts
Installations - Effortlessly installing coffee machines

We understand the complexities of getting a coffee machine up and running from site inspections, scheduling technicians, and making sure you have the right parts on hand.

Digital checklists to ensure site inspections are thorough and nothing gets overlooked
Smart scheduling to match the right technicians to each job
Parts inventory tracking to prevent last-minute shortages
Maintenance - Keeping your machines brewing smoothly

Preventive maintenance shouldn’t be a puzzle.

Automatically generate maintenance schedules based on machine types and contract requirements
Receive alerts when machines are due for descaling, cleaning, or sanitization
Track all maintenance history in one place for quick reference
Repair - Handling breakdowns like a champ

Breakdowns happen—but they don’t have to disrupt your business. Our platform helps you:

Log and track repair requests in seconds
Generate professional repair quotation on the spot
Efficiently manage loaner machines to keep customers happy
Track machines through workshop repairs with detailed checklists

AI-Powered coffee machine service management

Provide insights into team performance and engagement

Ai Overview

AI overview of all machine installations.

Ai service summary reports

Get concise summaries highlighting recurring issues, parts replaced, and insights on specific machine models.

Service time predictions

AI-powered estimates for helping you schedule the right number of technician.

Intelligent maintenance checklists

Create machine-specific maintenance checklists with a simple prompt.

Smart Parts Inventory

Receive AI-driven recommendations for coffee machine parts based on service history

Ai knowledge center

Upload machine manuals, brewing guides, and training materials to create an AI-powered knowledge hub that delivers model-specific troubleshooting advice.

Step-by-step repair guidance

Get intelligent step-by-step repair instructions based on machine type, common issues, and maintenance history

Explore our solution

We equip your team with the tools they need to work smarter, faster, and more efficiently.

Features

Plans & Pricing

A no-brainer price to start with. Get started and watch your business change for the better.

Lite

Perfect for small teams starting to digitize maintenance operations.

$0
FREE
/ Month / Per User

billed once yearly

Start for free now
Up to 10 users
Includes:
Work order tracking
Asset lifecycle management
Work order checklist
PDF export
Spare parts inventory
Multi language support
Growth

Ideal for growing operations needing better visibility & collaboration.

$20
/ Month / Per User

billed once yearly

Start for free now
Up to 20 users
Everything in Lite, plus:
Contract management
Site management
Project management
Dedicated support
Pro
Best value

Great for scaling teams needing automation, asset insights, & integrations.

$35
/ Month / Per User

billed once yearly

Start for free now
For teams of 10+ users
Everything in Growth, plus:
Preventative maintenance scheduling
Asset analytics & meter logs
Inventory and stock control
Custom forms & field labels
Custom workflows & automations
GPS mileage tracking
Configurable Dropdowns & Lists
API integration
Enterprise

Built for enterprise teams with complex compliance, SLAs, & workflow needs.

$70
/ Month / Per User

billed once yearly

Contact Us
For teams of 10+ users
Everything in Pro, plus:
SLA management
Feedback surveys
Asset requisition workflows
Custom email & notification templates

Featured resources

Guides, templates and articles you need for your coffee machine business

FAQ Section

Frequently asked questions

Everything you need to know about FieldEx

Still have questions in mind? Contact us directly!

1. Can FieldEx automate maintenance and service scheduling for coffee machines?
2. How does FieldEx track coffee machine inventory and spare parts?
3. Can FieldEx handle on-site and workshop repairs for coffee machines?
4. Does FieldEx support customer communication and notifications?
5. How does FieldEx improve field service management for coffee machine technicians?
COFFEE MACHINE PROVIDERS

Book a quick chat with us now!

Talk with one of our experts for 15 min

"You want to elevate your customer experience go and use FieldEx"
"FieldEx has given us visibility while not being too intrusive to what the guys are doing."
"I think it's a game changer and nobody else have what we have at the moment"