Equipment Rental Management Software

From scheduling to real-time tracking, take control of your rentals with tools designed to boost efficiency and profits.

Trusted by companies across various industries
Trusted by industry leaders

Equipment rental process

FieldEx equipment rental live tour

Equipment rental software like FieldEx helps rental businesses streamline their operations, track inventory, schedule jobs, dispatch technicians, automate maintenance, and manage invoicing—all in one easy-to-use platform.

Rental process that make sense

Rental Request
Booking & Prep
Delivery & Installation
Ongoing Maintenance
Return & Collection

Management before rental & booking

Instantly check equipment availability to avoid double bookings, capture rental inquiries into draft orders with seamless CRM integration, and automate booking statuses like “Reserved” or “Booked” in one click.
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Inspecting the site & preparation

Let customers self-schedule inspections via Calendly, ensure all equipment is rental-ready with pre-rental checklists, and automatically route faulty units to maintenance teams for repairs.
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Installing & setting up the equipment for your client

Assign technicians smartly based on skills and location, verify installations with digital signatures, and document job completion using post-installation checklists.
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testimonials

Trusted by various industries

“If you want to solve your paper record problems and you want to digitize your operations and you want to elevate your customer experience go and use FieldEx”
Sam Kuek
Technical Manager at Coffex
“FieldEx has given us visibility while not being too intrusive to what the guys are doing. It's good to be able to have that sort of aspect of management, and the tool helps us with that.”
Stephen Macpherson
Country Manager at Alan Dick
“By having this data to analyze I think it's a big win for us I think it's a game changer and nobody else have what we have at the moment”
Airulmi Mokhtar
Senior Manager at Agri Sumber Bestari
“FieldEx was quick to grasp Hills' operations model and ensure that the platform met our needs in a short duration, particularly the requirement to provide a dashboard view of current and completed jobs by hospital sites.”
Troy DiDomenico
Head of Operations at Hills Health Solution

Preventive & corrective maintenance for the equipment

Auto-schedule preventive maintenance to prevent breakdowns, track failures and spare parts usage, and generate repair quotes instantly for quick customer approvals.
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Repair any breakdowns

Convert repair requests into work orders with one click, allocate resources based on priority, and enable customers to self-schedule repairs via an online portal.
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The equipment collection & returning process

Convert repair requests into work orders with one click, allocate resources based on priority, and enable customers to self-schedule repairs via an online portal.
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Explore our solution

We equip your team with the tools they need to work smarter, faster, and more efficiently.

Features
Assign job without worries

Smart Assign automates task allocation using availability, skills, location, team, and utilization, optimizing efficiency.

Capture and store photos, videos, and documents in work orders for thorough documentation.

Field agents capture digital signatures via the app, ensuring proof of service completion.

Checklists trigger job order creation automatically based on responses, streamlining the workflow.

Managers get real-time task updates with check-in/out proximity validation for accuracy.

Job, task, and spare part templates auto-activate via checklists, expediting job creation.

Track field agent journeys via GPS, real-time or manual, enhancing transparency and accountability.

Manage your equipment with ease

Manage assets with detailed info, customizable fields, and accurate tracking for business operations.

Generate QR codes and barcodes for assets, enabling efficient scanning and tracking.

Create and group asset contracts with leasing terms and custodians for simplified management.

Bundle accessories to assets, including them in contracts for a comprehensive resource overview.

Schedule and track maintenance with templates, ensuring asset longevity.

Record asset movements, contracts, and maintenance for a clear asset history.

Avoid downtime at all cost

Tracks maintenance type, frequency, and details for each asset.

Custom email notifications for upcoming maintenance within a set timeframe.

Alerts notify when maintenance tasks become overdue to prevent breakdowns.

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Automatically creates job orders, skipping holidays, and including required parts.

Never run out of stock

Create and manage multiple warehouses with zones and bins for efficient organization.

Track part locations, quantities, and stock counts for full inventory visibility.

Monitor parts from warehouse storage to job order consumption for accurate records.

Seamlessly transfer parts between locations, tracking technician possession in real time.

Integrated approval process ensures accountable part transfers via web and mobile.

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Field agents update part status, simplifying returns and replacements via mobile.

Set understock and reorder alerts to prevent stockouts and optimize inventory.

Check, check, and check!

Tailor checklists for any industry or use case to meet specific field requirements.

Configure detailed checklists with sections, questions, and answers for thorough evaluations.

Agents update asset status and readings directly within checklists for efficient records.

Checklists trigger job orders automatically based on submitted responses.

Predefined templates automate job orders, tasks, and spare parts setup.

Analyse your report

Ready-made reports provide real-time statistics for different modules and performance tracking.

Share reports internally or via email with role-based access controls.

Build reports using multiple modules, filters, and calculations for tailored insights.

Download reports in PDF or CSV format for easy sharing and storage.

Real-time dashboards display jobs, assets, and inventory data with charts and tables.

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Adjust list views with custom columns, filters, and layouts for better usability.

Contact database

Store customer contact, billing, and shipping details for streamlined operations.

Use customizable picklists to categorize customers by sector, industry, and type.

Define customer locations to optimize task assignments and service delivery.

Track job orders, sites, assets, and contracts within the customer profile.

Document customer and asset contracts, including custodians and validity periods.

SLA

Set different business hours to match various SLA requirements and service levels.

Configure SLAs to activate only for specific customers with tailored service commitments.

Create SLAs with multiple steps, including triggers for start, pause, and completion.

Apply multiple SLA policies to the same job or ticket for comprehensive coverage.

Configure automated alerts for SLA start, risk, violation, and completion.

Equipment rental seen in various sectors

Equipment rental for construction

- Automate inquiries, reservations, and maintenance to reduce downtime and errors.
- Enable self-service rentals, automate compliance checks, and ensure seamless returns.
- Optimize asset management with preventive maintenance and spare unit tracking.
- Boost efficiency, customer satisfaction, and revenue with smarter operations.

Medical info

- Automate inquiries, reservations, and maintenance to ensure seamless patient care.
- Enable self-service bookings, automate compliance checks, and track loaner units.
- Reduce downtime, prevent delays, and enhance asset management.
- Improve efficiency, accuracy, and healthcare provider satisfaction with smarter operations.

best package

Pricing that provides the most value for your business.

Spend less to grow more with FieldEx. Still unsure? We provide a live-tour & custom demo for you to decide if we are the right fit.
Asset management
Inventory management
SLA
Field Service Management
FAQ Section

Frequently asked questions

Everything you need to know about equipment rental

Still have a questions in mind? contact us directly!

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What types of equipment rental businesses can use FieldEx?
Can customers schedule rental requests or service jobs themselves?
What happens if equipment fails an inspection before a rental?
Can FieldEx generate repair quotes for customers?
How does FieldEx handle rental equipment returns?
Can I customize workflows and checklists in FieldEx?

Give FieldEx a spin

Join the ever growing list of companies already growing with FieldEx.

At FieldEx, we are solvers

Connect your tools, connect your teams. Your field team’s favorite tools are just a click away.

Forms & BPM

Leave the stacks of paper in the office. Digital forms are easier for data collection.
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Helpdesk


Automate and lead your omnichannel helpdesk for a smooth customer experience.
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Spare Parts & Inventory

Spare parts don't have to be the missing link with these inventory management features.
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Complex operations simplified with one software.

No paperwork. No spreadsheets. No blindspots. Just one solution that simplifies your field service operations.
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