Equipment Rental Management Software

From scheduling to real-time tracking, take control of your rentals with tools designed to boost efficiency and profits.

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Trusted by industry leaders

Equipment rental process

Pre Request and Installation Operation

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Maintenance Operation

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FieldEx equipment rental live tour

Equipment rental software like FieldEx helps rental businesses streamline their operations, track inventory, schedule jobs, dispatch technicians, automate maintenance, and manage invoicing—all in one easy-to-use platform.

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Equipment rental in FieldEx

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Rental process that make sense

Rental Request

Booking & Prep

Delivery & Installation

Ongoing Maintenance

Return & Collection

Management before rental & booking

Instantly check equipment availability to avoid double bookings, capture rental inquiries into draft orders with seamless CRM integration, and automate booking statuses like “Reserved” or “Booked” in one click.

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Inspecting the site & preparation

Let customers self-schedule inspections via Calendly, ensure all equipment is rental-ready with pre-rental checklists, and automatically route faulty units to maintenance teams for repairs.

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Installing & setting up the equipment for your client

Assign technicians smartly based on skills and location, verify installations with digital signatures, and document job completion using post-installation checklists.

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testimonials

Trusted by various industries

“If you want to solve your paper record problems and you want to digitize your operations and you want to elevate your customer experience go and use FieldEx”

Sam Kuek

Technical Manager at Coffex

“FieldEx has given us visibility while not being too intrusive to what the guys are doing. It's good to be able to have that sort of aspect of management, and the tool helps us with that.”

Stephen Macpherson

Country Manager at Alan Dick

“By having this data to analyze I think it's a big win for us I think it's a game changer and nobody else have what we have at the moment”

Airulmi Mokhtar

Senior Manager at Agri Sumber Bestari

“FieldEx was quick to grasp Hills' operations model and ensure that the platform met our needs in a short duration, particularly the requirement to provide a dashboard view of current and completed jobs by hospital sites.”

Troy DiDomenico

Head of Operations at Hills Health Solution

Preventive & corrective maintenance for the equipment

Auto-schedule preventive maintenance to prevent breakdowns, track failures and spare parts usage, and generate repair quotes instantly for quick customer approvals.

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Repair any breakdowns

Convert repair requests into work orders with one click, allocate resources based on priority, and enable customers to self-schedule repairs via an online portal.

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The equipment collection & returning process

Convert repair requests into work orders with one click, allocate resources based on priority, and enable customers to self-schedule repairs via an online portal.

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Inventory

• Log received equipment & quantities
• Track equipment storage locations
• Manage rental & deployment movements
• Log received spare parts & quantities
• Track spare part transfers & movements
• Monitor consumable spare part usage
• Manage understock & reorder levels

Field Engineer Management

• Apply leave & acknowledge tasks
• Navigate to task & track duration
• Live work updates & digital checklists
• Digital forms, signatures & customer sharing
• Track engineer location & check-in limits
• Request assistance & team communication
• Manage parts usage, returns & stock visibility

Data Source Management

• Manage equipment details, classification & location
• Track contracts, customers & related work orders
• Monitor performance, costs & maintenance analytics
• Generate QR codes, locations & check availability
• Handle pricing, SKUs & contract-based maintenance
• Automate work orders with thresholds & escalations
• Assign checklists, track issues & manage site details

Customer Engagement

• Alerts for contract ending & renewals
• Maintenance & work order reminders
• Generate quotes & service orders
• Track work updates & completion PDFs
• Manage checklists & repair work creation
• View work summaries & dashboards
• Collect customer feedback & surveys

Explore our solution

We equip your team with the tools they need to work smarter, faster, and more efficiently.

Features

Assign jobs without worry

Manage your equipment with ease

Avoid downtime at all costs

Never run out of stock

Check, check, and check!

Analyse your report

Contact database

SLA

Equipment rental seen in various sectors

Equipment rental for construction

- Automate inquiries, reservations, and maintenance to reduce downtime and errors.
- Enable self-service rentals, automate compliance checks, and ensure seamless returns.
- Optimize asset management with preventive maintenance and spare unit tracking.
- Boost efficiency, customer satisfaction, and revenue with smarter operations.

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Medical info

- Automate inquiries, reservations, and maintenance to ensure seamless patient care.
- Enable self-service bookings, automate compliance checks, and track loaner units.
- Reduce downtime, prevent delays, and enhance asset management.
- Improve efficiency, accuracy, and healthcare provider satisfaction with smarter operations.

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best package

Pricing that provides the most value for your business.

Spend less to grow more with FieldEx. Still unsure? We provide a live-tour & custom demo for you to decide if we are the right fit.

Asset management

Inventory management

SLA

Field Service Management

See plans

Equipment rental package

Our most popular plan among equipment rental companies

$75/mth per user

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Billed annually with a minimum of 10 users

FAQ Section

Frequently asked questions

Everything you need to know about equipment rental

Still have a questions in mind? contact us directly!

blog and article

Equipment rental guides

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ARTICLE

Equipment Rental Management with FieldEx (2025 Guide)

FieldEx team

Author

ARTICLE

How to Start An Equipment Rental Business (Step-by-Step Guide)

FieldEx team

Author

E-BOOK

How to maximize your ROI for equipment rental?

Sophie Liu

Copywriter

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Integrations

Connect all your favourite tools

FieldEx is designed to fit your workflows. You have the power to personalize and adjust every aspect to align with your specific operations, no matter what kind of work you do.