ARTICLE
Equipment Rental Management with FieldEx (2025 Guide)
FieldEx team
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From scheduling to real-time tracking, take control of your rentals with tools designed to boost efficiency and profits.
Equipment rental software like FieldEx helps rental businesses streamline their operations, track inventory, schedule jobs, dispatch technicians, automate maintenance, and manage invoicing—all in one easy-to-use platform.
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We equip your team with the tools they need to work smarter, faster, and more efficiently.
Smart Assign automates task allocation using availability, skills, location, team, and utilization, optimizing efficiency.
Capture and store photos, videos, and documents in work orders for thorough documentation.
Field agents capture digital signatures via the app, ensuring proof of service completion.
Checklists trigger job order creation automatically based on responses, streamlining the workflow.
Managers get real-time task updates with check-in/out proximity validation for accuracy.
Job, task, and spare part templates auto-activate via checklists, expediting job creation.
Track field agent journeys via GPS, real-time or manual, enhancing transparency and accountability.
Manage assets with detailed info, customizable fields, and accurate tracking for business operations.
Generate QR codes and barcodes for assets, enabling efficient scanning and tracking.
Create and group asset contracts with leasing terms and custodians for simplified management.
Bundle accessories to assets, including them in contracts for a comprehensive resource overview.
Schedule and track maintenance with templates, ensuring asset longevity.
Record asset movements, contracts, and maintenance for a clear asset history.
Tracks maintenance type, frequency, and details for each asset.
Custom email notifications for upcoming maintenance within a set timeframe.
Alerts notify when maintenance tasks become overdue to prevent breakdowns.
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Automatically creates job orders, skipping holidays, and including required parts.
Create and manage multiple warehouses with zones and bins for efficient organization.
Track part locations, quantities, and stock counts for full inventory visibility.
Monitor parts from warehouse storage to job order consumption for accurate records.
Seamlessly transfer parts between locations, tracking technician possession in real time.
Integrated approval process ensures accountable part transfers via web and mobile.
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Field agents update part status, simplifying returns and replacements via mobile.
Set understock and reorder alerts to prevent stockouts and optimize inventory.
Tailor checklists for any industry or use case to meet specific field requirements.
Configure detailed checklists with sections, questions, and answers for thorough evaluations.
Agents update asset status and readings directly within checklists for efficient records.
Checklists trigger job orders automatically based on submitted responses.
Predefined templates automate job orders, tasks, and spare parts setup.
Ready-made reports provide real-time statistics for different modules and performance tracking.
Share reports internally or via email with role-based access controls.
Build reports using multiple modules, filters, and calculations for tailored insights.
Download reports in PDF or CSV format for easy sharing and storage.
Real-time dashboards display jobs, assets, and inventory data with charts and tables.
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Adjust list views with custom columns, filters, and layouts for better usability.
Store customer contact, billing, and shipping details for streamlined operations.
Use customizable picklists to categorize customers by sector, industry, and type.
Define customer locations to optimize task assignments and service delivery.
Track job orders, sites, assets, and contracts within the customer profile.
Document customer and asset contracts, including custodians and validity periods.
Set different business hours to match various SLA requirements and service levels.
Configure SLAs to activate only for specific customers with tailored service commitments.
Create SLAs with multiple steps, including triggers for start, pause, and completion.
Apply multiple SLA policies to the same job or ticket for comprehensive coverage.
Configure automated alerts for SLA start, risk, violation, and completion.
- Automate inquiries, reservations, and maintenance to reduce downtime and errors.
- Enable self-service rentals, automate compliance checks, and ensure seamless returns.
- Optimize asset management with preventive maintenance and spare unit tracking.
- Boost efficiency, customer satisfaction, and revenue with smarter operations.
- Automate inquiries, reservations, and maintenance to ensure seamless patient care.
- Enable self-service bookings, automate compliance checks, and track loaner units.
- Reduce downtime, prevent delays, and enhance asset management.
- Improve efficiency, accuracy, and healthcare provider satisfaction with smarter operations.
Our most popular plan among equipment rental companies
Everything you need to know about equipment rental
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